Understanding the OCI “Affidavit in Lieu of Originals”- A Recent Mobile Notarization Experience at The Signature Pros

At The Signature Pros, notarizations are often performed wherever the client needs them — at homes, workplaces, medical facilities, and community locations across Maryland. Recently, during a mobile notarization appointment, a client requested assistance with documents for an Overseas Citizen of India (OCI) application. What initially appeared to be a standard copy certification appointment evolved into something much more specific once the notarial language on the document was reviewed.

This experience highlighted an important distinction between copy certifications and the Affidavit in Lieu of Originals required for OCI applications.

The Appointment: A Shift in Notarial Purpose

During the mobile appointment, the signer presented both physical original documents and electronic originals accessed through her employment portal. Based on the materials provided, the notary initially anticipated performing a copy certification of original records, which is common when clients need notarized true copies for various agencies.

However, the direction of the appointment changed the moment the signer presented the actual Affidavit in Lieu of Originals used specifically for OCI processing.

The affidavit contained prescribed notarial language, making it clear that:

✨ The signer—not the notary—was attesting that the copies were true copies of the originals.
and
✨ The notary’s role was limited to administering the oath and notarizing the signer’s sworn declaration.

This clarified that the notary was not being asked to certify individual copies but instead to notarize an affidavit authorized by OCI application procedures.

What Is an OCI Affidavit in Lieu of Originals?

As outlined in the OCI instructions provided by VFS Global, the official processing partner for the Government of India, applicants may be required to complete an Affidavit in Lieu of Originals when they are not mailing physical original documents.

This affidavit enables applicants to:

• Affirm under oath that the copies they are submitting are true representations of their original documents

• Avoid sending irreplaceable or sensitive originals through the mail

• Remain compliant with OCI requirements set by the Government of India

🔗 Authoritative Source

The affidavit and supporting document requirements are explained in the official VFS Global OCI instructions:
https://visa.vfsglobal.com/usa/en/ind/apply-oci-services

Applicants must follow these instructions precisely.

Documents Reviewed During the Mobile Appointment

During the notarization appointment, the signer presented the following:

• Current U.S. passport

• Cancelled Indian passport

• Naturalization Certificate

• Surrender/Renunciation Certificate

• Seven months of paystubs (electronic originals and only 6 were required)

• Three employment-related letters

• State-issued driver’s license

These documents were listed within the affidavit. The Signature Pros notary reviewed them as part of standard identity verification and oath administration procedures. However, the notary did not perform copy certifications, as the affidavit did not request or authorize such a notarial act.

Copy Certification vs. Affidavit in Lieu of Originals

Copy Certification:

• Involves the notary comparing the original document to the copy

• The notary certifies that the copy is a true and complete reproduction

• Common for academic, employment, or administrative records (when permitted by state law)

Affidavit in Lieu of Originals (OCI-Specific):

• The signer swears that the copies are true representations of the originals

• The notary administers the oath and notarizes the signer’s statement

• This method is dictated by OCI and VFS Global requirements

The mobile appointment underscored how crucial it is to always follow the exact notarial language presented in the document. The Signature Pros notary recognized the distinction immediately and completed the appropriate notarial act in accordance with Maryland law and OCI guidelines.

Why This Experience Matters

This experience illustrates:

• International processes often have very specific documentation formats

• Notaries must always rely on the notarial certificate provided by the receiving entity or the signer.

• Signers—not notaries—determine which documents must accompany an affidavit

• Applicants should rely on the official VFS Global instructions for correct OCI submission procedures

It also shows how mobile notary services can play an essential role in supporting individuals handling important international paperwork.

Need a Mobile Notary for OCI Affidavits?

The Signature Pros proudly offers:

• Mobile notary appointments throughout the region

• Remote online notarization (when permitted)

• Professional, compliant handling of affidavits and international documents

• Clear communication and careful attention to proper notarial procedures

Whether you’re completing an OCI application or managing other important documentation, The Signature Pros is committed to providing accurate, dependable, and convenient notary services.

📌 Schedule your mobile appointment with The Signature Pros today.